写作指导

1．认真审题，明确写作要求或目的。

根据写作要求，可知这是一封询问信。

1）了解询问信的特点

询问信的主要目的是寻求所需信息，通常包括以下三大方面的内容：

开头段（引言部分）：自我介绍，表明写作意图，说明写这封信的目的是寻求什么样的信息或帮助。

主体段（发展部分）：询问具体信息，即就询问的事项提出具体问题。

结尾段（结尾部分）：表达获取信息的强烈愿望，提供联系方法以便收信人与你联系，并对有关人员表示感谢。

注意：由于询问有可能给对方带来麻烦，所以措辞要谦虚、诚恳。此外，语气通常比较正式、和缓，要充分表达感激之情。

2）掌握常用套句

开头：

I"m writing to request more information about the day tour to London.

I am writing to ask you whether you can help me?

I am writing to see if it is possible for you to provide me with information regarding? I am writing to ask if you could do me a favor.

Will you please send me the relevant information and application forms?

Will you please?

Could you please send me the forms of application and a brochure of the graduate program? Could you please send me the relevant information and application form?

I would be grateful if you would supply?

I would like to seek some basic information regarding ?

I shall be grateful if you could provide me with some relevant information on ..

Could you be so kind as to send me some related ?

Please offer me some precious advice which is helpful to my final decision.

I would be grateful if you would be so kind as to provide me with certain essential information with regard to the following aspects.

I am writing to ask for information about?

I would like to obtain some detailed information as to the graduate program you offer to overseas students.

I would also like to inquire?

I wonder whether you could be kind enough to provide me with the following information. I am now writing to you to seek some relevant information about?

I will be grateful if you supply me with the following information.

I"d like to know if you have any special prices for students.

深入正文：

What about time for shopping ? Is it included in the schedule ?

As for lunch, is it included in the price ?

Can you tell me more details about the trip ?

Please let me know the scheduled return time.

I wonder if you could tell me more about the trip.

I also want to know how long the tour will last.

I have one final question, is there any time scheduled for shopping ?

I would appreciate receiving your answer by ?(time ) to the following address:

If you prefer, you can contact me at?

You can contact me at ?to let me know about your decision. 结尾：

Thank you for you kindness, and your prompt attention to this letter will be highly appreciated.

Your answer will contribute to my project.

Your prompt attention to this letter would be highly appreciated. I am looking forward to hearing from you.

It would be greatly appreciated if you could provide us with your travel packages and their corresponding price per person, covering both hotel and a return ticket. I am looking forward to a favorable reply at your earliest convenience.

Your prompt and favorable attention to my request would be highly appreciated. I am looking forward to a favorable reply at your earliest convenience. I would appreciate it if you could give me a reply as soon as possible.

Your kind help would be greatly appreciated. Looking forward to your early reply. I am looking forward to your reply.

A favorable reply would be highly appreciated. Thank you for any help you can give me.

I would be very thankful if you can consider my inquiry and give me a reply at your earliest convenience.

I shall be looking forward to hearing from you soon. 2．注意书信格式

书信的格式通常由信头、称呼、书信主体、落款和署名等必要部分组成。

1）信头：给亲友写信时，信头里只写门牌号码、街道名和城市名，以及写信日期。如果是商务书信，信头还应包括发信人的公司名称。

2）信内地址（可选）：多用于商务书信，在此处写收信人的姓名、职务和地址。

3）主题（可选）：多用于商务书信。

4）称呼：称呼中所用的标点符号，英国式常用“，”，美国式常用“：”。

① 正式称呼：

a. 当写信的对象为某团体、组织、机构或不知对方姓名的时候，一般是这种写法：Dear Sir or (/) Madam,b. 当写信的对象为某领导、上司、老板或校长等上级的时候，一般是以下这种写法：
Dear Mr. *** （***代表姓）

Dear Ms. ***

Dear Mrs. ***（针对已婚妇女）② 非正式称呼：

当写信的对象是朋友或熟人的时候，一般是这种写法：Dear *** （***代表名字，即 Given Name）

5）书信主体：要根据信件内容要求来进行细致划分——但都讲求开门见山、不绕弯子，大约写7－8句话即可。一般题目会要求写三个信息点，所以针对每个信息点可写两句话，最后写两句礼貌用语，即可完成整个信件写作。

6）落款和署名

根据写的对象不同，也划分为两大类：
① 正式称呼：

a. 当写信的对象为某团体、组织、机构或不知对方姓名的时候，一般是这种写法：Yours faithfully,b. 当写信的对象为某领导、上司、老板或校长等上级的时候，一般是这种写法：Yours sincerely,注意：在美国英语中习惯写为：Sincerely yours,

② 非正式称呼：当写信的对象是朋友或熟人的时候，一般是以下这种写法：

Kind regards, Best wishes,

当然还可以有更多的写法，如：With best wishes, 或All the best, 但常用的为以上两种。7）附言（可选）：在正文后头，附上需要补充的事项。

8）函内附件（可选）：在正文后头，指明随信附寄物件的名称和数量。

另外，书信（尤其是商务书信）各部分在信纸上的分布位置有不同方案：缩进式和齐头式。

3．具体写作步骤：

第一步：寻找关键词（即题干标注信息）。

第二步：思考写作的架构。

一般而言，完成整个信件的写作需要约25分钟左右时间，可以先用2－5分钟进行审题。用15－18分钟行文，用1－2分钟检查。

1）称呼：由于写作对象是某旅行社，因此可以写为：Dear Sir or Madam,2）主体：

① 开头段（引言部分）写法：
开门见山，表明写作意图 ② 主体段（发展部分）：

③ 结尾段（结尾部分） 表达获取信息的强烈愿望，提供联系方法以便收信人与你联系，并对有关人员表示感谢。按照英语信件的惯例，在信件最后要有一个礼貌的结尾（a polite ending）。

例文：
1

February 16, 2006

Dear Lucy,

I’m writing this letter to thank you for your warm hospitality during my visit to your country. I enjoyed and appreciated all your kindness to me.

I hope that you will pay a short visit to China and I may have the pleasure of seeing you in my home.

Thank you again for your friendly warmth.

Sincerely yours,

Sally

Aug.12, 2005

Dear Ted,

Thank you from the core of my heart for the nice birthday present you have sent me. I have been looking forward to an English-English dictionary for a long time. It will surely be very helpful to my study.

It was very kind of you to remember my birthday. The gift will always remind me of our friendship. Thanks again. I’m looking forward to meeting you soon.

Yours truly,

John

April 4, 2005

Dear Mary,

I am very sorry that we won’t attend your birthday party on Saturday because my wife is ill. I am sorry that I must disappoint you, but I amconfident that you will fullyunderstand us.

Yours sincerely

Michael

May 18, 2005

Dear Prof. Wang,

The English Department of Dalian University of Technology would like to invite you to be our guest speaker at our monthly discussion to be held at the Multi-functioning Hall at 8

rd

o’clock, Friday morning, May 23,2005.

We would be glad if you could attend. We look forward to hearing from you soon.Yours sincerely

Zhang Hui

Aug.5, 2005

Dear Alice,

It is with great pleasure that I inform you that I am getting married this Sunday, Aug.8 at Beijing Hotel at 11:20 a.m.. I request you to kindly come to the occasion. You know how important your presence is.

Be sure to let me know if you can come. My whole family is eagerly waiting for your arrival. Yours truly

Jessie

6 Dear Jessie,

I am so sorry that I can’t come to the dinner you are giving this Sunday for your wedding because of a previous engagement that day.

I do appreciate your asking me and hope that I will have the opportunity to meet you in the near future.

Yours truly,Alice

7Dear Sir/Madam,

We are a large chain retail store specializing in sports wears for men and women. We are deeply impressed by the pure cotton trunks displayed on your stand at Guangzhou Trade Fire

held last April and would like to know more about them. Could you provide such details about them as prices, discounts, delivery dates, and terms of payment? Your early reply would be appreciated.

Yours faithfully,

Jerry Liang

8

Dear Sir,

We would like to send from Guangzhou to Beijing a consignment of flowers. It contains 12 boxes, each weighing 20 kilos and measuring 1 cubic meter. The consignment is to be delivered with two days.

Could you please quote charges for shipment and insurance?

Yours faithfully,

Nick Joy

9

June 4, 2005

Dear Sir,

Thank you for your inquiry of June 1st concerning the Deer Mountain Bike. It gives us great pleasure to send along the technical information on the model together with the

catalog and price list. After studying the prices and terms of trade, you will understand why we are working to capacity to meet the demand. We look forward to the opportunity of being of service of you.

Yours faithfully,

R. Smith

10Dear Sir,

We have received your price lists and have studied it carefully. However, the price level in your quotation is too high for this market, If you are prepared to grant us a discount of 10% for a quantity of 200, we would agree to your offer. We hope to hear from you soon.

Yours truly,John Chen

11Dear Robert,

We wish to inform that your order PD00986 has been shipped board the vessel Singapore which was due to depart Paris on July 26, ETA (estimated time of arrival) Shanghai July 30. I’m sending to you by fax a copy of our invoice, and packing list. As soon as we receive the original shipping documents I will send them to you. Meanwhile we’ll keep you well informed of the latest development about the goods.

Yours faithfully,

Mike Green

12

Dear Mr. Bellon,

We are writing concerning the October account for $645 which was due and should have been cleared last month.

As you usually clear your account promptly, we wondered why the account was not paid. If you are experiencing any difficulties, please let me know as we may be able to help you. We look forward to hearing from you soon.

Attached please fine a copy of the account.

Yours sincerely,

T. Lane

13

Dear Mr. Deksen,

The bearer of this letter is Mr. Ross Lake, our overseas sales manager, who is visiting Oslo on our behalf to investigate our export possibilities to Norway. Thank you for your letter of April 10 in which you offered to help him. I will appreciate any assistance you can give, or suggestion you make.

Yours faithfully,Zhang Meng